THE INTERNATIONAL
CLASS ASSOCIATION

Privacy Policy

 

Effective Date: 20 July 2025
 

1. Who we are

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The International Switch Class Association (“we”, “our”, or “us”) is a non-profit association registered in the United Kingdom.

 

We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and store your personal data when you apply for membership.

 

 

 

2. What data we collect

 

When you submit the membership application form, we collect the following information:

 

• Full name

• Email address

• Phone number

• Nationality

• Age

• Weight category

 

We may also collect technical data such as IP address and browser information if submitted via a web form.

 

 

 

3. Why we collect your data

 

We collect and use your data to:

 

• Process your membership application

• Contact you about events, membership updates, or relevant class information

• Organise race categories and eligibility (e.g. by weight or age category)

• Comply with legal obligations (e.g. safeguarding, insurance)

• To understand fleet demographics and make informed decisions for the good and growth of the Class.

 

 

 

4. Legal basis for processing

 

We process your personal data on the basis of:

 

• Your consent, given when you tick the consent checkbox on the application form

• Legitimate interests, where relevant to our operation as a non-profit sporting class association

• Legal obligation, if required to comply with applicable laws

 

 

 

5. How we store your data

 

Your data is stored securely using [insert platform, e.g. Wix, Google Forms, Airtable, etc.].

We take appropriate technical and organisational measures to protect your information from unauthorised access or disclosure.

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Data is only accessible to authorised members of the Switch Class team involved in class administration and event planning.

 

 

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6. How long we keep your data

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We retain your data for as long as you are a member and for up to 2 years after your membership ends, unless a longer period is required for legal or insurance purposes.

 

 

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7. Sharing your data

 

We do not sell or share your personal data with third parties for marketing purposes.

We may share limited information with race organisers, event hosts, or regulatory bodies only as necessary for participation in events or to comply with insurance/safety obligations.

 

 

 

8. Your rights

 

Under UK GDPR, you have the right to:

 

• Access your data

• Request correction or deletion

• Withdraw your consent at any time

• Object to processing in certain situations

• Lodge a complaint with the ICO (Information Commissioner’s Office)

 

To exercise any of these rights, please contact us at:

info [at] theswitchclass.com

 

 

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9. Updates to this policy

 

We may update this Privacy Policy from time to time. The latest version will always be available on our website or upon request.